Guidance for all Public Health and Planning Staff

Standard Documents and Templates

• Action note template
• Agenda template
• Agenda with timing template
• Coding Slip
• Fax template
• Flexi-time template
• Management referral to OHS template
• Meetings Planner template
• Memorandum template
• Minute template
• NHSG letterhead template
• PowerPoint Presentations
  • Original dark blue
  • Pale blue on white
  • Black on white

Forms

• Application for Study and Special Leave (Medical and Dental)
• Appraisal preparation document
• Exit Questionnaire
  • Exit Questionnaire 1
  • Exit Questionnaire 2
• Hospitality forms
  • Forresterhill Site
  • Outwith Forresterhill Site
• Return to work checklist
• Self certificate - sickness absence
• Staff Leave Record for 2012/13

Guidance Notes on the completion of:

• Application for Study and Special Leave (Medical and Dental) and ATDL1 forms
• Board Report template
  • Board Report checklist
  • Board dates and papers timetable 2012
• Staff engagement form
• Notification of change form
• Notification of termination form

Guidance

• Comments to chairs of committees and groups
• Incident Reporting on DATIX 
  • Quick Guide to DATIX Reporting
  • DATIX Frequently Asked Questions
• Naming Conventions/Version Control
• Presentation checklist
• Readability Tests and Microsoft Word
• Why use Arial 12pt
• Writing content checklist

Protocols and Procedures

• Procedure for supporting meetings
• Public Health and Planning Vacancy Management Procedure (local procedure) to be used in conjunction with NHS Grampian Vacancy Management Process
• Procedure for Consultation requiring a Public Health and/or whole directorate response

All current HR, Recruitment, Risk Assessment and Finance policies are available on the Intranet.

In addition, further procedures relevant only to specific areas of work are available through Administration staff.